Posts Tagged ‘organization’

Ups and Downs This Week

Wednesday, March 3rd, 2010

Maybe it comes from teaching adolescents, but I have had a roller-coaster week from start to, well, middle at this point:

Down: Discovering that only half the school got the latest edition of the paper.  Somehow, I forgot to remind all the students about their assignments.  You know, the assignments that have been on the board since we made up the schedule LAST SEPTEMBER.  Additionally, we’d run out of 11 x 17 paper and no one had ordered more.

Up: Discovering that there was in fact a whole case of 11 x 17 paper, hidden at the bottom of the stack of boxes in the basement office behind the forklift and among six prepositional phrases.  Glad I didn’t wear heels that day.

Further Up: Getting excited about the upcoming field trip to the Washington Journalism Center, which I’ve been planning since January.

Down: Getting two parent phone calls several minutes apart in which mothers told me their daughters couldn’t attend for various annoyingly understandable reasons.

Up: This means the entire class can now fit into my car, so I don’t have to drive the school van.

Down: The dearth of submissions for the literary magazine, even with the incentive of a contest with cash prizes.

Up: The cheerful willingness of the staff, all volunteers, to make announcements, place flyers and talk about layout design, even if it’s all in vain.

Further Up: Most of the computers in the lab finally got layout software installed on them.

Down: I’ve been requesting this, also, since September.

Further Down: An anonymous negative comment scrawled in blue highlighter over a copy of the newspaper and placed in my mailbox.  Our latest issue, centered around food, was conceived, written and designed by students; it included an article that interviewed the school’s physician about eating correctly before sports events, an tour of the Asian market with a Filipino student, polls about favorite Food Network stars and local eateries, and an article about the Culinary Club’s philosophy of home cooking.  The comment said, “Whatever happened to writing about the students?”

Up: The support of the vice-principal when I showed her the comment.  “It’s not like you would tell them how to design their class,” she said.  “They shouldn’t tell you how to run yours, and I sure don’t see anyone stepping up to take over.”

Further Up: Rob suggested I post copies of the anonymous note in the faculty room with the caption, “Whatever happened to writing in ink and signing your name?”

Sweep and Sweep and Sweep

Tuesday, February 23rd, 2010

My mother had an LP of Hansel and Gretel when she was little.  The expositiondescribed Gretel’s evil stepmother in lilting polysyndeton: “She made Gretel sweep and clean and cook and sew.”  However, this being the Dark Ages, recorded media was imperfect, and the record had a scratch, so the previous sentence became, “She made Gretel sweep and sweep and sweep and sweep . . . ” and continued in this way the needle was bumped.

I was reminded of poor Gretel yesterday through a series of events.  My personal goal this Lent is to keep my house reasonably in order, such that I would not be embarrassed if someone stopped by unexpectedly. The thing is, cleaning is humbling — maybe the most humbling job there is.  As a liberated citizen of the twenty-first century, it’s hard for me to accept that my husband is the main breadwinner, that he works hard to support us, and that my most natural and  grateful response should be to work just as hard at my jobs: teaching, writing, and keeping our home so that it’s a peaceful and lovely place to live.

The goal is to tidy one room per day, and yesterday I surveyed the kitchen.  It wasn’t too bad: a few dishes to wash, recycling and compost to be taken outside, some old food to throw away.  And the floor.

Several years ago I put my foot down, literally and metaphorically, and decried the use of white sheet vinyl in kitchens.  There is just no way to keep it clean, I explained.  Rob kindly relented and we stuck down vinyl tiles over it, in a much more forgiving pattern of mottled “stone.”  Now almost nothing shows up, and the temptation is to pretend it’s as clean as it looks.  But if you’re wearing socks and they’re dirty at the end of the day, or if sandals and you feel crunching underfoot, you know the truth.

Out came the broom.  Sweep and sweep and sweep.  A nice, satisfying pile of dust and dirt.  Lunch was almost ready; the sweet potatoes were starting to squeal in the oven.  I decided to get a head start on breakfast by soaking my Irish oatmeal.  Quickly, open the freezer, grab the can by the top and –

If you haven’t done this, been deceived by a cute canister with an ill-fitting lid, then you really have no idea of the quality of steel-cut oats when dropped on a clean vinyl tile floor in 2-cup portions.  They’re a little like tiny ball bearings, making a most pleasing bouncy sound as they fall, roll and scatter to all corners of your previously-clean kitchen.  I actually laughed.  Then I thought, “Well, at least the floor is clean.  I learned a lesson here!”  The broom, again: sweep and sweep and sweep.  A nice, neat pile of oats.  But as I turned to drop them back into the can, I looked more closely.  There was some dirt — well, to be honest, quite a bit of dirt — in the pan with them.  I actually thought of rinsing them, but decided that was too much even for a cheapskate.  Into the garbage.

Now I reopened the freezer door to survey the damage: a rolling landscape of mounded oats all over the bottom shelf of the freezer, nearly burying the door of the closed refrigerator.  I touched the mountain — just touched it — and a cascade of oats rained down onto the floor again, tappity-tappity-tap.  After a few more similar showers, I gave up trying to keep the floor clean and scooped them out of the freezer, putting handfuls back into the can and consigning the extras to the floor.  In the end I needed to use a sponge, in the process wiping up several spills I hadn’t noticed previously.  How do things get this dirty?

Finally, I opened the fridge, and a line of oats neatly hidden in the folds of the rubber seal tumbled into the egg tray, the shelves and the crisper drawers.  (Yes, they somehow made it into the drawers.)  Again, out came the sponge, and again, I was most displeased to find that the refrigerator was not nearly as clean as I’d imagined.  Ugh.

I crunched over to the oven and turned off the potatoes.  One more time with the broom, this time all over the floor — those oats were awfully determined to get away.  Sweep and sweep and sweep.  Again, a pile of oats and dirt; I gave up wondering where it had come from and was just grateful it was going into the trash now.

Lunch was wonderful, maybe all the more so for the wait until the oats (now transferred to a Ziploc bag) were safely back in the freezer.  And an hour later, in walked my students, tracking mud and dirt in a trail from the door to the piano bench and back again.  I swept (and swept and swept) it up.  A thankless, never-ending task if ever there were one.  A task to keep you humble.

Score One for Efficiency

Sunday, January 31st, 2010

Picture the middle of the day at a typical elementary school: you get an hour to eat lunch and play.  What do you think kids are going to do?

Eat lunch in five minutes and dash outside?  Check.

Skip lunch altogether and feel sick later?  Check.

Run around on a full stomach and get sick immediately?  Check.

Throw away some or all of the food their parents bought and packed for them?  Check.

Come back to class after recess full of wiggles and energy, and needing a drink of water?  CHECK.

How could this situation possibly be remedied? Well, duh.  As the saying goes, “Life is uncertain; give recess first!”

In the test schools that adopted this practice, kids were overjoyed to be able to burn off their energy straight from class, then “cool down” over a lunch that was more leisurely without the dangling carrots of kickball and the monkey bars.  They paid better attention in class afterward, with fuller bellies and calmer nerves.  Afternoon nurse visits decreased by 40%.

Logic.  Works every time!

Inescapable Irony

Saturday, December 19th, 2009

So this morning, instead of grading the last set of exams or baking the last batch of biscotti, both of which desperately need finishing, I decided to take an Internet survey about my procrastination habits.  Doesn’t that sound like a delicious distraction?

I scored high on the scale (75th percentile), but that’s no surprise.  I’m a terrible procrastinator.  The main reason is that I almost always get away with it.  Ever since grade school, I have been able to churn out high-quality work at the last minute.  It’s not my best work, but it’s good enough for an A or sometimes a B.  I’m disappointed in myself, but it’s such a relief to have the pressure gone that I don’t bother to change my pattern of behavior.

Case in point: my class last semester.  I think I read a total of about 20 pages of the textbook, which is many hundreds of pages long.  I never started my assignments until the day before or the day of.  But I was always able to yank something out by deadline time, and it was usually pretty good by my professor’s standards.  I ended up with a perfect score, which may be a procrastinating record even for me.

And, if any of you were ever to show up half an hour early for a dinner party, you would probably find the table un-set, dishes piled everywhere, visible clutter on every exposed surface, and me in my pajamas.  Oh, and I’d be picking fights with Rob and trying to blame HIM for the fact that I am genetically unable to plan ahead.  But as soon as the guests walk in, on time or (as a special gift to me) a few minutes late, everything is dreamy and happy and fun — so fun that I forget all about the part before, and next time we invite friends over, do it all again.

The problem with trying to teach anything: People Never Really Learn.

Simpler = Better

Tuesday, October 27th, 2009

Well, maybe not always, but certainly when you’re trying to run a business on the side without too many headaches.  Here are three policies I’ve adopted recently, which have helped my piano lessons to run more smoothly:

1) Make payments simple. After years of calendar headaches, I now plan out the school year so that there are 9 months in the year and 36 lessons.  (Some months have more than four weeks; some have fewer, because of holidays when I don’t teach.)  At the beginning of each month, families pay me for four lessons.  They always forget how much they owe me, but now I can tell them immediately, because it never changes.

2) Keep your calendar in front of you. I started doing this one summer, when lesson times were so erratic I had trouble keeping track: I just printed and copied my weekly schedule so I could change it at a glance.  Now I do it during the fall and spring, too.  It makes it easier if someone says they’ll be gone the following week, and I have one designated place to keep notes if someone calls and wants to change times.

3) Review. Since I can never remember when I have last heard a piece, I recently made a rule that I will hear every piece in every student’s repertoire at the first lesson of the month.  This reduces the chance that a piece will slip away because I’ve forgotten to ask for it.  Musically, of course, review is one of the best ways to encourage a student; it shows her how much she’s accomplished.

You know a system is good when you’re constantly asking yourself, “WHY didn’t I do this sooner?!”  Well, at least I’m doing it now!